Project Coordinator
Job title: Project Coordinator
Contract Type: Permanent
Location: Shoreditch, London
Reporting into: Head of Live
Hybrid/Remote: WFH Monday & Friday. In the office Tuesday-Thursday
Salary: £28,600-30,000 per annum
About us
Seen Presents is an experiential events agency driven by understanding human emotion and culture. We create online and offline authentic connected live experiences to drive brand resonance and understanding for consumer focused lifestyle and entertainment brands.
We are part of Captivate Group and within this we have three sister agencies; Seen Connects, Seen Studios and Stir.
About the role
We are looking for a London based Project Coordinator who can bring experience and qualities to enhance our already talented team working efficiently across multiple projects.
Project Coordination
Assisting on up to 2-3 projects simultaneously, all at varying stages of design, production or implementation.
On occasion Project Managing (with advice and mentoring) small projects through every stage of the project process to ensure it meets the client brief, budget and expectations
Liaising with clients, suppliers and internal design team.
Sourcing relevant props and suppliers for specific projects often working from a drawing or a written brief; getting comparative quotes and creating strong supplier relations in the ongoing process.
Knowledge on building timelines and critical paths to ensure all project deadlines and key dates are met.
On-site support for events, installations and de-rigs. Including management of 3rd party suppliers/ event staff.
Assistance with key project documentation such as critical paths, graphic sheets, order sheets.
Assistance with more hands-on project tasks such as pick and pack of gifting, packaging and sorting or props, errands.
Confidence in the office and on site and managing your time to sit effectively across both
Key Responsibilities
Creating job numbers, purchase orders, invoices.
Supporting PMs with budget and quote creation, reconciling and invoicing.
Gaining quotes from suppliers which match a set budget.
Managing supplier and courier invoices.
Collating invoice and expense tracking sheets.
Assisting with expenses.
Keeping on top of filing, organisation and processes to ensure projects are organised and streamlined
What We’re Looking For:
Demonstrating excellent communication skills when liaising with suppliers and internally; ability to communicate clearly and concisely in person, over the phone and via email, demonstrating diplomacy and good negotiation skills.
Proactively provide accurate project status updates and contact reports (where applicable) for line manager and the wider team (e.g. weekly status reports, creative status updates and contact reports following client/third party meetings/calls.
Keeping in close contact with team member and line managers to keep them updated and informed via thorough documentation and regular check-ins.
The Interview Process:
If you are shortlisted, we will invite you to join a 30 minute virtual call for us to get to know you better and for us to tell you more about the role and agency, and answer any initial questions.
If we think you'd be a great fit, we will then invite you to do a task relevant to the role you've applied for, which we wouldn't expect to take more than one hour.
A final decision will be made following this.
Benefits:
💰 Salary reflective of your experience and in line with internal benchmarks
🏠 Hybrid working, working from our Shoreditch HQ on Tuesdays, Wednesdays and Thursdays and from home on Mondays and Fridays.
🕙 Work hours: Monday to Thursday, 9:00am - 5:30pm. Friday’s 09:00-5pm (non-contractual perk of 4.30pm finish on Fridays
☀️ Summer Fridays - early finish on Fridays in August
🌴 24 days of annual leave, increasing to 25 after one year and 26 after two years of service
🥰 3 emergency days a year
✈️ Sabbatical every five years of service
🧑⚕️ Private healthcare cover and life insurance
🚲 Cycle to work scheme and annual season ticket loan available
🥳 Regular team and company socials
and more!
At Presents, we are committed to providing an inclusive environment where everyone feels seen, heard and celebrated. We welcome applications from everyone. If you are invited to an interview, please let us know if there are any reasonable adjustments we can make to best accommodate your needs.
- Division
- Seen Presents
- Department
- Projects
- Role
- Project Coordinator
- Location
- Seen Presents
- Salary
- £28,600 - £30,000/year
- Employment type
- Full-time